Te aromihi pouako e puta ai ngā ihu o ngā ākonga Māori

Reviewing appraisal in your school

Te arotake i ngā aromihi i tō kura

This interactive tool will help leaders to identify their schools’ strengths and needs in relation to teacher appraisal that improves outcomes for Māori students. It covers seven areas:

  • Overview
  • Setting goals
  • Planning professional learning
  • Observations
  • Self-appraisal
  • Discussions
  • Appraisal reports

Leaders can use the tool collaboratively within their schools and with external facilitators as part of their regular self-review processes. The tool results in a comprehensive report that supports leaders to identify: 

  • Where are we at now? 
  • Where would we like to be?
  • What are our next steps to improve our school–whānau partnerships?
  • What goals should we set for own learning in relation to school–whānau partnerships?

View the sample reports below:

Teacher appraisal School self-review (PDF, 67 KB)

The tool is not used multiple times by multiple users; rather, it is worked through once. For this reason, users should follow the following steps.

1. Agreeing on a process and deciding on roles

Decide who will take responsibility for leading the review, and identify who will together work through the tool. This will most likely be the principal, 2–3 other school leaders involved in teacher appraisal, and possibly some teacher representatives. Decide how this group might gather the views of other staff.

2. Gathering information

Before working through the tool, it is important to have a full picture of the school’s current appraisal processes and evidence for their effectiveness. To achieve this picture:

  • listen to and record the full range of perspectives among those you are representing
  • use the Word or PDF version of the tool below to collect evidence and suggestions for next steps and professional learning.

3.  Registering and logging in to the tool

The first time you enter the tool, you will need to register. Your school will be sent a user ID and password. Each time you return to the tool, you will need to use these to log in.

4.  Creating a new review or working on an existing review

Once you log in, you can create a new review. You can work on this review over several sessions if you wish, saving your work as draft during and at the end of each session.

The tool covers seven areas – an overview and six areas of appraisal. For each of the areas, there are indicators1 for opposite ends of a continuum. At one end of the continuum, appraisal meets the requirements for basic compliance. At the other end, leaders and teachers collaborative in effective interactions and activities focused on Māori students’ learning. 

Many of the indicators can apply to teaching and learning for all students. Leaders may wish to use them to review the school’s overall appraisal processes as well as looking at those relating to Māori students.

As you work through each area, enter your response for each pair of indicators and the evidence, next steps, and required professional learning for that area.

5.  Completing a review and generating a report

When you have completely finished your review and are quite sure you have nothing more to add, then you can select ‘Save and complete review’ (on the final “Appraisal reports” tab). You will not be able to change your review after this.

Once your review is complete, the tool will produce a report for the year, providing:

  • summary results for each of the seven areas within the review
  • “What we need to work on” (those indicators rated as ‘1’ on the continuum), with the next steps and corresponding professional learning requirements that leaders identified as they worked through the tool
  • “What we have done well” (those indicators rated as ‘5’ on the continuum)
  • full information for each area within the review.

6.  Conducting subsequent reviews

As leaders work to improve their school’s appraisal processes, they may wish to conduct another review in a following year to see what progress has been made, especially in relation to indicators that appeared in the report under “What we need to focus on”. 

Comparing the reports from two or more reviews will provide information over time on progress and on those areas that need attention. 



Reviewing appraisal in your school Word document

Ruia Appraisal self review tool Word download (Word, 32 KB)

Reviewing appraisal in your school PDF

Ruia Appraisal self review tool PDF download (PDF, 147 KB)


  1. The indicators are based on Ruia’s principles of appraisal for learning [4.1]. They have also drawn on resources such as TeTātaiako: Cultural Competencies for Teachers of Māori Learners (Ministry of Education, 2011) and the National Standards self-review tools (Ministry of Education, 2009).

Return to top